HR/Staffing Coordinator/Administrative Assistant

HR/Staffing Coordinator/Administrative Assistant

Location: Bronx, NY
Employment Type: Temporary

DESCRIPTION

University Center is seeking an experienced and highly organized HR/Staffing Coordinator/Administrative Assistant to join our team. This position will be responsible for overseeing Human Resources and Staffing functions while also providing administrative support to Nursing Administration and coordinating facility operations.

DUTIES & RESPONSIBILITIES

Human Resources & Staffing

• Coordinate all payroll timecards and resolve payroll issues by acting as the liaison between the facility and Payroll Department.

• Coordinate employee benefits administration by serving as the liaison between employees, Payroll Department, and Benefits Administrator.

• Maintain employee personnel files and ensure all HR documentation is accurate and up to date.

• Participate in facility management meetings as required.

Staffing Director Responsibilities

• Develop and maintain staffing schedules to ensure adequate coverage for all departments.

• Monitor staffing levels and coordinate coverage for vacancies, call-outs, and leaves of absence.

• Work closely with department managers to meet staffing requirements and maintain compliance with staffing regulations.

Central Supply Coordination

• Oversee central supply operations for the facility.

• Order, track, and maintain inventory of medical equipment, office supplies, and facility supplies.

• Coordinate with vendors to ensure timely delivery of equipment and supplies.

• Monitor inventory levels and maintain cost-effective purchasing practices.

Administrative Support

• Coordinate and schedule medical appointments, specialist visits, and transportation arrangements for residents as needed.

• Serve as administrative support to the Director of Nursing (DON).

• Assist with filing, organizing, and maintaining resident medical records and nursing department documentation.

• Ensure confidential records are maintained in accordance with HIPAA and facility policies.

• Assist with regulatory surveys, audits, and document preparation as required.

Additional Duties

• Contribute to team efforts by accomplishing related tasks as needed.

• Perform other duties and special projects as assigned by management.

REQUIREMENTS

• Previous experience in Human Resources, Staffing Coordination, Healthcare Administration, or a related field required.

• Experience in a nursing home, rehabilitation center, long-term care facility, or healthcare setting strongly preferred.

• Knowledge of human resource administration, staffing practices, payroll, and employee benefits.

• Experience with scheduling and workforce management.

• Familiarity with medical records management and healthcare compliance regulations.

• Strong organizational, multitasking, and problem-solving abilities.

• Excellent interpersonal and communication skills.

• Proficiency in Microsoft Office and electronic record-keeping systems.

• Ability to handle confidential information with professionalism and discretion.